Business Marketing Solutions^TM

How does EDI work?

How does a basic EDI system work?

1. Receive Purchase orders

Purchase orders from your customers are posted on a secure SQL database server at the EDI Service Company. They are usually sent either directly or via an EDI mailbox.
Once posted, they are available to you in your "Inbox" at the EDI Service Company web site.
A copy can also be sent to another party, such as a broker or rep.

2. Fill Orders

Log on to the EDI Service Company web site with your user ID and password to view and print purchase orders.
Once you've viewed your orders, they will generate functional acknowledgements and send them to the customer.

3. Create Invoices

If appropriate, you also have the option of creating invoices for these orders right on this EDI Service Companyr web site.

4. Send Invoices

Invoices you create are automatically translated and sent to your customer using EDI standards.

Remember the basic three steps:

1. Logon
2. Process Purchase Orders
3. Create Invoices

Everything else, including EDI translation and communications, is handled by the EDI Service Company…it’s done…complete…and ready for payment receipt without any extra billing steps!